5 Easy-to-Use Project Management Tools For Mac

By | April 19, 2022

Projects come in all shapes and sizes, as do the tools project managers use to handle them. You can look for project management software to buy, but often these types of apps are expensive, and you may not know if you’ll like them before you buy them.

If you’re a Mac user looking for a project management tool, this list is for you. This project management app for Mac is easy to use, has the features you need, and is free to use or offers a free trial, so you can at least try before you buy.


If the Kanban project management method is your style, then Trello is a great choice. One of the best parts about using Trello is that Trello is available on many platforms, including the web, so you can access your projects from anywhere, anytime. See the Trello Apps page for downloads.

Trello lets you create multiple boards, use various lists, and add cards for each task or part of your project. You can use backgrounds and colors to customize apps, sync your calendar to stay up to date, and view all activities with a click.

Trello standout features:

  • Check out Power-Ups that help to connect services like Slack, Google Drive, Miro, GitHub, and more.
  • Include team members, due dates, labels, documents, checklists, and photos on cards in your lists.
  • Use the Trello email address you get with each board to turn email messages into cards (tasks) for your boards.

With Trello, you can easily collaborate by creating teams to view projects and pass cards to members. Receive notifications, group boards into categories, and adjust settings for boards within groups for team and member visibility.

You can use Trello for free or check out Trello’s subscription plans which give you features like unlimited team boards, custom automation with Butler, advanced administrator permissions, simple data export, and more.

Download: Trello (Free, subscription available)


MeisterTask is another project management application based on the Kanban method. And like Trello, you’ll find several supported platforms, including the web, on the MeisterTask download page. Create your project, add sections (lists), and include cards for tasks that you can assign to others.

You can quickly view activity for your project by clicking the sidebar button. Plus, you can view badges for how many notifications you have, easily search for tasks by keyword, and customize tags to bring together items like.

MeisterTask standout features:

  • Use Power-Ups for services like Zapier, GitHub, Slack, Office 365, and more.
  • Send invites to your team members and easily see in the sidebar how many tasks are assigned to members.
  • Include due dates, tags, files, lists, and notes on cards in your lists.

The MeisterTask app on Mac is very similar to Trello, but with a few extra features and Power-Ups that you might like. And because it’s almost accessible from anywhere, you can view and manage your projects on your computer or on the go.

Download and use the app for free, or check out a MeisterTask subscription with additional features such as seamless integration, automation, repetitive tasks, multiple team members, and more.


Ora is another project management app for Mac that uses Kanban. However, it also offers scrum, nimble Kanban, and other types of board templates. Starting with a project board template makes setting up a bit easier, but you can also create one from scratch if you wish.

The app has four main sections within its Mac app, including Projects, Agenda, Timeline, and Reports with simple left navigation.

For each project you add, you can adjust settings for visibility, permissions, customization, export, and so-called Danger Zones. The Danger Zone allows you to move, archive, and delete projects.

Ora’s standout features:

  • Enable add-ons for sprints, pipeline workflows, time tracking, team chat, invoicing, and more.
  • Connect Ora to services like Slack, GitHub, Bitbucket, GitLab, Trello, Zendesk, and Google Calendar to keep your projects on track.
  • Include due dates, labels, documents, lists, and photos on cards in your lists.

With Ora, you can add team members to collaborate, receive notifications so you know, import projects from other apps, and create your own board templates for easy project management.

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Ora is free on the Mac App Store with limited features. You can check Ora subscription plan prices for additional users, action lists, unlimited members, file encryption and other features. Visit the Ora app page to download it to other platforms.

Download: Ora (Free, subscription available)

Merlin Project Express

If you are looking for a critical path method project management application that offers Gantt charts and work breakdown structures, then check out Merlin Project Express. The powerful full-size view lets you easily manage complex or lengthy projects.

Add your tasks and subtasks, reference numbers, start and end dates, resources, and predecessors in the job breakdown section. You can expand and collapse tasks and subtasks and sort columns in different ways, both for easier viewing.

You can move tasks or task dependencies on the timeline quickly with simple drag and drop actions. By expanding the inspector on the right, you can easily jump to other parts of the project such as notes, calendar, or lists. There’s also a handy attachment viewer you can open at the bottom.

Merlin Project Express standout features:

  • Create a few new projects with the built-in templates for a solid start.
  • Add resource details including type, contact information, costs, and rates.
  • Toggle critical path visibility with one click.

The Merlin Project Express app is intended for in-house and semi-professional project management. If you need a little extra, you can visit Merlin Project: Gantt & Kanban for project professionals.

Give it a try with a free 14 day trial. After that, you can view the Merlin Project Express subscription plans as well as for the full Merlin Project.

OmniPlan 3

OmniPlan 3 is a powerful project management application for Mac that provides you with Gantt charts, work breakdown structures, network views, resource sections, reporting, analysis tools, and more. This app comes to you from The Omni Group: the same company that offers OmniFocus, OmniGraffle, and OmniOutliner.

For the complete package, you can manage your project from planning to closing with an intuitive interface and valuable features that go beyond similar applications.

OmniPlan 3 standout features:

  • Add normal working days and hours, as well as additional hours and times for managing resources.
  • Set target completion dates for tasks, along with partial completion options.
  • View the report for values, resources, resource timeline and overview.

For professional project managers using Macs, OmniPlan 3 is the project management tool you want. It packs a lot of extra features that you will definitely appreciate. Set your baseline, use the inspector to zero in on milestones, tasks, and custom data, and easily sync or share.

Of all the project management apps on this list, buying OmniPlan 3 is the biggest expense. However, you can use a free two-week trial before purchasing, which is much appreciated for a powerful app like this.

Download: OmniPlan 3 (Free trial, subscription required)

Each of these project management apps for Mac offers something a little different from the others. Whether you choose by project size, project management style, or even by price, you’ll find one on this list that’s right for you.

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