3 Ways to Move and Rearrange Pages in Microsoft Word

By | March 1, 2022

When you work in Word, you have to rearrange the pages. It may not be intuitive but it’s not difficult with the three tips here.

Depending on the type of document you are creating in Microsoft Word, you may have to perform a reset. This is especially likely for long documents.

Unfortunately, you won’t find a way to rearrange your pages in Word like you can rearrange your slides in PowerPoint. But that’s because Word is a word processing application, so it’s like a long, scrolling document. While PowerPoint is a presentation application that is built with slides as its respective elements.

But rest assured, there are ways to move and rearrange pages in Microsoft Word and we’ll show you three easy methods.

Move Pages In Word With Navigation Pane

The Navigation Pane in Word is a handy tool for jumping to specific places in your document without having to scroll or search.

For this reason, the Navigation Pane method is the go-to method if you use headings in your document. And it really helps if you have a title at the top of every page.

  • Click tab View and check the box for Navigation Pane.
  • When the tool opens on the left side of your document, click Headings on the panels.
  • Select the Headings for the page you want to move and drag it to a new location in the Headings list.

As you drag the header, you will see a dark outline appear. When the line is where you want to move the heading (page), release it.

You will then see the headers and their contents in the new position and your document will reflect these changes as well.

Tips For Navigation Pane Method

Here are some tips to help you with this method that may answer your question.

Formatting Text With Title

If you want to use this method, but your text is not currently formatted with a title, click the tab Home, select your text, and select Headings in the style section of Word’s ribbon. Once you’ve moved your page, you can remove the title if you want.

Order of Titles/Headings In Panel

Note that all titles in the Navigation Pane are listed in descending order. So the order is Heading 1 above, then Heading 2, Heading 3, and so on. To move an entire page, or section, use the highest-level heading for that section.

Move Pages In Word With Keyboard Cut and Paste

If using the Navigation Pane isn’t practical for your document type, a good old cut and paste will help. And if you prefer to maneuver this way with your keyboard, here’s how to move pages.

  • Place your cursor at the beginning of the text on the page you want to move.
  • Hold down the button Shift you and press the button Page Down (Pg Dn). This will fetch the screen’s worth of text. If you need to select more, continue holding Shift and pressing Page Down again. You can do this until you have it all.
  • Press Control (Ctrl) + X to cut the text of your choice.
  • Move your cursor to where you want the page to move and press Control (Ctrl) + V to paste the text you just cut in Step 3.

Move Pages In Word With Mouse Cut and Paste

Perhaps you are already proficient with the mouse and prefer to use it over the keyboard for this process. You would do the same thing for cut and paste text, but slightly differently.

  • Place your cursor at the beginning of the text on the page you want to move.
  • Stand left mouse button as you drag through all the text on the page, then release.
  • Right click and select Cut or click Cut on tab Home under Clipboard.
  • Move the cursor to where you want the page to move, right-click, and select Paste from the shortcut menu or click Paste on tab Home under Clipboard.

Tips For Cut And Paste Method

Regardless of whether you use the cut and paste method with your keyboard or mouse, here are some tips to help.

Remember Undo Move

If you make a mistake during the cut and paste process, remember that you can undo what you just did. Click button Undo Move in Quick Access Toolbar You. This will undo your last changes, but you can click the arrow next to the button to go back through your changes history.

Copy, Not Cut

If cutting text from a document makes you nervous, you can use the copy, paste, delete methods. Follow the same steps to use your keyboard or mouse to select text, but instead of selecting Cut, choose Copy.

Then, once you’ve pasted the selected text where you want it, you can go back and delete it from where you copied it from the original. This will take longer than a simple cut and paste, however, it may feel safer to you.

Use Your Clipboard History

Another cool way to paste a page you cut (or copy) is through the Clipboard History tool in Windows. Move your cursor to the place in your Word document where you want the page you just cut (or copied). Use key keyboard shortcuts Windows + V to open your clipboard history. Then click an item in the history window to paste it.

Reset Your Word Pages Successfully

One of these three methods will help you rearrange the pages in Word the way you want. They all have advantages and are efficient in various scenarios. So you might use one for certain types of documents but the other for different types.

Category: